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Current available jobs in Administration/General Management:





Administration/General Management: Human Resources Generalist
Human Resources Generalist - AEG Sports (Carson, CA)

Anschutz Entertainment Group, Inc. (“AEG”) is a subsidiary of The Anschutz Company and one of the leading sports and entertainment presenters in the world. AEG owns a collection of companies including multi-use facilities such as STAPLES Center and StubHub! Center in Southern California, several sports franchises including the Los Angeles Kings (NHL) and Los Angeles Galaxy (MLS) and AEG LIVE, one of the world's leading concert promotions and touring companies. AEG is also currently overseeing the development of L.A. LIVE, 4 million sq. ft. downtown L.A. sports, residential and entertainment district.

The Human Resources Generalist works closely with the HR Manager in providing administrative support on a variety of daily activities including maintenance of all employee data, responding to employee questions, assisting managers within the various businesses with HR policy and process questions. The HR Generalist will have a hands-on role and approach in training and development, employee on-boarding, and all administrative tasks.

Essential Duties

-        Communicate needs proactively with HR Manager to develop integrated solutions.

-        Maintenance of day-to-day paperwork associated with employees, Payroll, and Benefits

-        Generate and maintain paperwork for processing new hires, promotions, transfers.

-        Partners with Manager Human Resources to provide human resources advisory services and disseminate information on company policies, processes and procedures to Sports business units

-        Administers and oversees 3rd party vendor for employment verifications, unemployment, and on-line training processes

-        Work with Player contracts as well as Hockey and Soccer Operations staff contracts

-        Participate/conduct new employee orientation and exit interview

-        Maintain all employee files and related record keeping of personnel data, I-9 records, and drug/background screening results

-        Conduct regular HRIS data audits to ensure accuracy of employee data

-        Participate in merit/bonus review processes

-        Cross-train with other departments within HR (Benefits, Payroll, HRMS, Talent Management, etc.)

Required Qualifications

-        A minimum education level of a Bachelor of Arts/Sciences Degree (4-year)

-        Minimum of 3 to 5 years related experience

-        Solid proficiency with Microsoft Office Products (Word, Excel, Outlook)

-        Experience working with Human Resources Information Systems (i.e., ADP, PeopleSoft, etc.)

-        Excellent communication skills (oral and written)

-        Organized and have high attention to detail with a focus on accuracy

-        Ability to recommend solutions to complex and sensitive employee matters

-        Familiarity with Federal and State employment and leave laws (i.e., FLSA, HIPPA, FMLA, CFRA, PDL, ADA, FEHA) as well as immigration policies

-        Ability to work independently with minimal supervision, and in team environment

-        Ability to work a flexible schedule including weekend, nights, evenings, and overtime, where necessary

-        Ability to work effectively in a fast paced and continuously changing work environment

-        Previous experience in a sports environment is a plus

OTHER REQUIREMENTS:


Must have a flexible schedule, with the ability to work nights, weekends, and holidays when necessary.

The ability to demonstrate dependability and reliability by being punctual, working assigned and varying shifts, and completing responsibilities in a timely manner are required.

Must have the legal right to work in the US.

The ability to maintain confidentiality in all requiring situations is imperative to this role.

Must be able to pass a criminal background check, employment check, and a drug test prior to employment.


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Administration/General Management: Human Resources Generalist
Assistant, Human Resources - National Hockey League (New York, NY)

SUMMARY
Fulfill day-to-day administrative duties in support of the Human Resources Department. Position is also responsible for covering the NHL Reception area daily from 4:30 p.m. until 6:00 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES

-- Answer phones
-- Schedule meetings
-- Maintain calendar
-- Compose routine correspondence
-- Fax, file and scan documents
-- Maintain HR databases
-- Miscellaneous projects as assigned


QUALIFICATIONS
Knowledge of Microsoft Word, Excel, PowerPoint, & Lotus Notes. Must have excellent organization and prioritization skills. Detail oriented, willing to learn new tasks in addition to possesing the ability to manage multiple tasks. Ability to work both independently and as a member of a team.
 

EDUCATION and/or EXPERIENCE
Secretarial school or college graduate preferred with previous experience in an administrative support role. Prior experience in Human Resources preferred.


LANGUAGE SKILLS
Strong written and verbal communication skills. Good command of the English language.
 

REASONING ABILITY
Ability to apply common sense and understanding to carry out detailed instructions furnished in written and oral form.
 

OTHER SKILLS
Self starter, superior ability to take initiative and follow-up. Attention to detail is critical.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have the legal right to work in the United States?
2. Do you live in the tri-state area and are you able to commute to midtown Manhattan daily? (Relocation will not be provided)
3. Are you available to work from 10:00 a.m. until 6:00 p.m.?
4. Do you have prior experience in an administrative support role? Where did you obtain this experience?
5. Do you have prior experience or an interest in working in Human Resources?
6. What are you currently earning?


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Administration/General Management: Administrative/Executive Assistant
Executive Assistant - New Jersey Devils (Newark, NJ)

The New Jersey Devils & Prudential Center is currently seeking an Executive Assistant to support two C-Level executives.  This position coordinates scheduling, processes reports, makes travel arrangements, maintains calendars and provides other administrative support to two very busy executives.  The Assistant must have the ability to maintain a high level of confidentiality at all times, multi-task in a fast paced, high energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members.

RESPONSIBILITIES:

·         Manage Outlook calendars and keep Executives on time for daily meetings

·         Schedule meetings and conference calls with both internal and external attendees

·         Process business expense reports in a timely manner

·         Answer telephones

·         Coordinate and schedule travel arrangements

·         Handle highly confidential information in an appropriate and professional manner

·         Perform record meeting/note taking at various meetings

·         Act as a liaison with the Executive Office and other departments

·         Provide assistance in research/fact-finding for presentations and other initiatives

·         Provide assistance in reaching staff/other key contacts by phone and in the office

·         Ad Hoc Analysis

·         Other duties as assigned by Executives

QUALIFICATIONS:

·         Bachelor’s degree from accredited college

·         Minimum of 3-5 years previous work experience in an Administrative function

·         Excellent written and verbal communication skills; ability to present ideas clearly and concisely

·         Must have the proven ability to management multiple projects and meet deadlines

·         Strong computer skills (MS Office applications) required

·         Close attention to detail and follow-through in all responsibilities

·         Highest level of organizational skills is a must

·         Ability to handle confidential information and projects with professionalism and discretion

·         Capacity to work under pressure and meet deadlines; ability to identify and take charge of tasks

·         Flexibility in working extended hours including nights, weekends, and holidays as required

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have at least 3-5 years of Executive Assistant experience?


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Administration/General Management: Human Resources Generalist
Scheduling and Staff Services Coordinator (Hourly) - Vancouver Canucks (Vancouver, BC)














CANUCKS SPORTS & ENTERTAINMENT
EMPLOYMENT OPPORTUNITY
(Part-time, Hourly)


Position: Scheduling and Staff Services Coordinator  (Hourly)
Department: Human Resources
Reports to: Manager, Scheduling & Staff Services

Looking to work in an environment like no other?  …one where our fans and guests are everything to us. It is our vision that fans have an extraordinary experience every time they enter our arena – whether it is their first, second, or 100th time here.  At Canucks Sports & Entertainment, our Vision is to be the premier sports and entertainment company in North AmericaWe strive to WIN-THRILL-CONNECT, by challenging ourselves to be the best, creating memories, and making a lasting difference.

If you are a customer focused, enthusiastic individual passionate about delivering outstanding service and creating unforgettable guest experiences, we encourage you to apply for a spot on our team.

Summary:
The Scheduling and Staff Services Coordinator is responsible for providing proactive, best in class customer service to our event staff and managers.  Key responsibilities include scheduling staff for concert and hockey events, maintaining and distributing wardrobe items (uniforms and equipment) to event staff, and assisting with various human resources duties such as event staff hiring and on boarding.

Essential Duties and Responsibilities:
(other duties may be assigned, as required)

Scheduling:
· Liaises with Event/Department Managers to confirm staffing deployment requirements
· Provides one-stop scheduling services for an assigned client group; from collecting availability, scheduling events in accordance with the Collective Agreement and/or departmental scheduling guidelines and developing staff deployment plans for all events
· Administers late requests, schedule and/or deployment changes, time-off requests, leaves of absence, and availability changes etc. while maintaining appropriate staffing requirements
· Enters and completes all payroll requirements and process timesheets
· Monitors staffing levels by classification to ensure adequate staffing levels are maintained and that all staff have submitted up to date availability.  Communicates shortages to Manager and proactively takes steps to fill vacancies
· Assist with administrative functions including: monitoring and responding to staff phone calls, emails, data entry while maintaining detailed records of all call communication
· Provides Human Resources and Managers with unexcused, late and sick employee information, and other statistical information as required

Wardrobe:
· Conducts pre-event set-up and preparation for wardrobe/equipment distribution
· Distributes uniforms and equipment to event staff and updates check-in/check-out of all items through the ABI inventory control module
· Works with HR to oversee wardrobe and equipment inventory  ensuring adequate stock levels are maintained, neatly organized/stored and all items are identified with a proper inventory number
· Assists with fittings for all new hires, ensuring the required, uniform documentation is completed and uniform cleaning procedures are explained
· Operates the bar-coding scanning equipment and responds to scanner issues as required during events.  Advises HR Coordinator of malfunctioning equipment
· Checks that all equipment has been returned post-event, and follows-up on unreturned items
· Checks and ensures ABI & event equipment is in good working order and adequately stocked for next event.  Informs HR Coordinator in charge of Wardrobe of any concerns regarding event equipment 

Other:
· As required, assists HR staff with annual hiring and on boarding process for PT staff including setting up interviews, conducting references checks, preparing orientation materials entering new hire data into ABI, assisting at paperwork and orientation nights and collecting information and preparing new hire start-up kits (i.e. Wardrobe, ABI card etc.)
· Participates with HR staff in coordinating staff functions and events
· Maintains a step-by-step procedure manual for all responsibilities and tasks performed in this role  
· Updates event staff message boards, and assists as required with other staff services duties and projects, as assigned

Required Experience and Qualifications:

· Some post secondary education is an asset
· Minimum 1-2 years’ experience scheduling part-time unionized employees preferred, with previous experience working in an administrative capacity
· Experience with databases, preferably with an on-line scheduling system
· Demonstrated ability to work as a team player with a high level customer service focus, responding to all customers with a professional and “can do” approach
· Knowledge of payroll systems and timesheet processing an asset
· Flexible to work shifts during daytimes, evenings, weekends and holidays, as required.  Some flexibility around other commitments may be considered
· Ability to work in a fast-paced, time sensitive environment with the ability to multi-task. 
· Working knowledge of MS Office programs; quick to learn new programs
· Exceptional organizational and time management skills to meet tight time deadlines
· Excellent written and verbal communication skills, with a strong commitment to communicate professionally and positively with staff and fans
· Ability to work independently
· Must be detail-oriented
 

Interested, qualified candidates are invited to submit their resume and cover letter, no later than November 26, 2014.  Please apply online by accessing our website at www.canucks.com/jobs

 

Note: When you apply for this job online, you will be required to answer the following questions:

1. Please note your hourly pay expectations
2. Please note your availability Monday – Sunday


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