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Current available jobs in Administration/General Management:




Administration/General Management: Administrative/Executive Assistant
Executive Assistant - Boston Bruins and TD Garden (Boston, MA)
  • Performs diversified Executive Assistant functions to the Chief Revenue Officer, while exercising judgment and complete confidentiality, which includes answering phones and emails, screening telephone callers, determining who should be directed to other personnel, creating, typing and proofreading routine and complex memos, agreements, documents, letters, reports, presentations and spreadsheets from dictation, rough copies, or typed drafts.  
  • Provides basic administrative support to the VP of Corporate Partnerships, Director of Community Relations and VP of Brand and Innovation, which includes making travel arrangements, coordinating activities and meetings, booking conference space, preparing expense reports and processing invoices for proper delivery to TD Garden and Bruins Finance department at Legends Way location, arranging appointments, and contacting personnel.
  • Prepares monthly calendars for the interns which includes when they are assigned to the front desk coverage at lunch, and other duties such as picking up staff  packages at security, helping stock the break room and taking care of the daily mail runs. May assist the DNCB and Boston Bruins management team with administrative functions at the direction of the Chief Revenue Officer to facilitate the maximization of available time for strategic thinking and executive level responsibilities. 
  • Performs overall office and front desk management, greeting visitors and directing appointments to appropriate department(s).  Liaison to all departments within the G2 Executive Office and work closely with TD Garden Executive Office receptionist regarding administrative duties and day-to-day office managerment to keep all executive staff aligned between the two office locations.  Exchange routine information, taking messages as needed.  Provides visitors with information that requires a comprehensive knowledge of TD Garden and Boston Bruins company policies, practices and operations.  Independently responds to inquiries, verbally or in writing.  Frequent contact with company executives and with executive personnel with TD Garden, Boston Bruins and DNC Corporate.
  • Perform routine clerical duties, such as sorting, filing, distributing mail, making copies, and mailing routine letters.  Opens and reviews incoming mail.  Screens, sorts and forwards mail to appropriate area and responds to routine inquiries.  Prioritizes work to meet deadlines with minimal guidance as to established times.  Orders supplies for G2 Executive Office staff.  Coordinates vendor appointments, maintenance, and environmental upkeep for G2 Offices.  All other duties as assigned.

Requirements:

  • Minimum of 2-5 years experience in administrative or office position, including experience with office administrative procedures, use and operation of standard office equipment.
  • Previous experience with variety of computer software applications in word processing, spreadsheets, database and presentation software (Word, Excel, and PowerPoint).

Knowledge and Skills:

  • Ability to communicate clearly and effectively in both verbal and written communication
  • High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
  • Excellent organizational skills
  • Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Ability to prioritize and handle multiple tasks simultaneously
  • Basic math skills including addition, subtraction, multiplication, division, fractions and percentages
  • Above average writing skills are preferred. 
  • Must handle inquiries, requests and present information in a professional manner.

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Administration/General Management: Administrative/Executive Assistant
Part-Time Administrative Assistant - Buffalo Sabres/First Niagara Center (Buffalo, NY)

Summary

To perform secretarial duties, administrative and organizational support for the Director of Building Services, Chief Engineer and Maintenance Manager.

Responsibilities

  1. Administrative assistance support to the Director of Building Service, Chief Engineer and Maintenance Manager.

  2. Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.

  3. Input payroll scheduling and check time sheets for accuracy before approval by department manager for FNC & HC staff.

  4. Complete, track and close department work orders.

  5. Log and track time off requests for all FNC and HC full time staff.

  6. Coordinate interviews and new hire paperwork.

  7. Complete and track department purchase orders

  8. Operate standard office equipment efficiently to include:

    • multi-line telephone

    • photocopy machine

    •  facsimile machine

    • computer

  9. Design and implement forms on computer for use within office and update as needed.

  10. Provide administrative support for special projects to include research, compiling data and preparation of summary reports based on results.

  11. Perform other related duties as assigned.

Physical Requirements

  1. Must be able to walk, stand, speak, move quickly about the building in emergent situations; must be able to lift 25 lbs.

Education/ Education

  1. High School Diploma or equivalent.
  2. Prior administrative assistance experience preferred.

WESTERN NEW YORK ARENA, LLC IS AN EQUAL OPPORTUNITY EMPLOYER 


Note: This position was originally posted on the Pegula Sports employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Pegula Sports employment site.

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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant - Columbus Blue Jackets (Columbus, OH)

Department: Human Resources

Summary

Perform diversified functions including providing administrative support to the Senior Vice President/Chief Revenue Officer, other routine clerical and administrative functions such as drafting correspondence, scheduling appointments, booking travel, organizing and maintaining paper and electronic files, or providing information to callers.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals; greet visitors.

Use computers for various applications, such as meeting room scheduling, maintaining scheduling and event calendars, expense reports, database management or word processing.

Schedule and confirm appointments and/or dinners for clients, customers, or supervisors; research and book travel arrangements.

Create, type, and proofread routine and complex memos, agreements, documents, letters, reports, presentations and spreadsheets from dictation, rough copies or typed drafts.

Receive, sort, and route incoming mail and coordinate UPS, FedEx and courier services.

Assist the communications department with credentialing, including drafting, labeling and organizing credentials for distribution.

Assist the community development department with donation and auction fulfillment and mailings.

Process invoices.

Create, maintain, and enter information into databases.

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material.

Make copies of correspondence or other printed material, including game day notes, NHL stats packages and media clips for distribution.

Order, receive and maintain office supplies and assist with new team member onboarding.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions; maintain and refill the postage meter; coordinate vendor appointments, maintenance, and environmental upkeep of offices.

Maintain a high level of confidentiality on all matters discussed with executives and upper management.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree or equivalent from two-year college or technical school. Prior experience as an Administrative Assistant to senior level management is preferred.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

Physical Demands and Work Environment 

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand and walk.

The noise level in the work environment is usually moderate.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you a U.S. citizen, permanent resident of the U.S. or otherwise authorized to work in the U.S.?


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Administration/General Management: Administrative/Executive Assistant
Part Time Front Desk/Skate Guard - Ford Ice Center - Nashville Predators (Nashville, TN)

Job Title: Skate Guard/Front Desk

Department: Front of House

Job Reports To: Office Manager

Status: Non-Exempt

Major Responsibilities/Activities:

  •  Assist public with rental skates.
  • Return skates to skate rack when session is over.
  • Responsible for enforcing ice skating rules and safety procedures during public session.
  • Serve as a receptionist for the telephone system and walk-in guests.
  • Assist management in administrative duties and responsibilities.
  • Operate Point of Sale unit for skate rentals.
  • Balance register and fill out proper forms at beginning and end of shift.
  • Cross train with other departments to assist as needed.
  • Perform other duties as assigned by Ford Ice Office Manager.
  • MUST BE AVAILABLE TO WORK NIGHTS AND WEEKENDS

Minimum Requirements:

  • 18+ years old.
  • Ability to ice skate.
  • Must be available to work nights and weekends.
  • Must be polite, cooperative, and work well with others.
  • Must possess strong problem-solving, interpersonal, conflict resolution and communication skills.
  • Previous cash handling experience.
  • Ability to engage with and serve the public, especially children.
  • Ability to work Friday-Sunday evening hours, including holidays.
  • As a condition of employment, qualified applicant will be subject to a background investigation, including a criminal history check, previous employment verification and character references.

Essential Physical Functions:

  • Physical activities include sitting, walking, standing, bending, squatting, climbing stairs, kneeling, twisting, lifting, grasping, balancing and handling of materials.
  • Ability to stand or walk for extended periods of time and to climb stairs.
  • Ability to work with and around water and ice and to work at or below freezing temperatures for extended periods of time.
  • Ability to speak and communicate clearly with others.
  • Ability to lift up to 30 lbs.

Note:  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments


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