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Current available jobs in Administration/General Management:





Administration/General Management: Human Resources Generalist
Human Resources Assistant - AEG Sports (El Segundo, CA)

Anschutz Entertainment Group, Inc. (“AEG”) is a subsidiary of The Anschutz Company and one of the leading sports and entertainment presenters in the world. AEG owns a collection of companies including multi-use facilities such as STAPLES Center and StubHub! Center in Southern California, several sports franchises including the Los Angeles Kings (NHL) and Los Angeles Galaxy (MLS) and AEG LIVE, one of the world's leading concert promotions and touring companies. AEG is also currently overseeing the development of L.A. LIVE, 4 million sq. ft. downtown L.A. sports, residential and entertainment district.

The HR Assistant will work closely with the AEG Sports HR Team providing administrative support on a variety of daily activities including the processing of all employee status changes, maintenance of all employee data, responding to employee questions, assisting managers within the various businesses with HR policy and processes questions. In addition the HR Assistant works independently and proactively, to assist AEG Sports Division in handling more challenging and less routine issues/projects.

DUTIES AND RESPONSIBILITIES:

• Maintain all employee files and related record keeping of personnel data, I-9 records, drug/background screening results, medical and leave information.
• Assist employees with questions/issues regarding payroll, benefits and HR process and procedures.
• Process all Personnel Actions Forms (PAF's) for new hires, separations, and any employment changes for an employee.
• Process verifications of employment for employers, lending institutions and any other outside parties requesting employee information, as per Company policy.
• Ensures all HR material is stocked and current.
• Strives to build relationships with employees and managers in the businesses that they support.
Cross-train with other departments within HR (Benefits, Payroll, HRMS, etc.) in order to obtain a well-rounded knowledge base.
• Participate/conduct employee meetings where appropriate (such as new employee orientation, annual benefit enrollment meetings, etc.).
• Assist in the recruitment of employees by sourcing and screening applicants for entry-level and management-level positions.
• Schedule interviews and prepare briefings for hiring managers
• Ensure receipt of interview confirmation, directions, and online application for scheduled interviews.
• Complete background checks as requested by HR Director and/or Hiring Manager, utilizing appropriate packages according to the position for which applicant is applying.
• Handle recruitment of interns for both properties
• Coordinate with the Hiring Manager and/or the HR Director to schedule employee for drug screening.
• Ensure receipt of interview confirmation, directions, and online application for scheduled interviews.
• Participates in special projects, project teams, and performs other duties as assigned

SPECIFIC JOB KNOWLEDGE:

• Bachelor's degree in Human Resources, business or a related field preferred or equivalent experience.
• At least 2 years of general HR administration experience.
• Ability to work effectively in a fast pace, changing entrepreneurial work environment.
• Ability to work a flexible schedule including weekends, nights, evenings and overtime, where necessary.
• Ability to work well under pressure while performing multiple tasks.
• Excellent written and oral communication skills.
• Excellent administrative and interpersonal skills.
• Strong analytical skills and must be attentive to details.
• Proficiency in the use of computers, which includes the knowledge of job related systems. 


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Administration/General Management: Administrative/Executive Assistant
Human Resources File Clerk - Anaheim Ducks Hockey Club (Anaheim, CA)

Part time File Clerk – Human Resources Department

 The HR File Clerk is a part-time, non-exempt position within the Human Resources Department of the Anaheim Ducks Hockey Club. This position provides administrative file record keeping support and file maintenance. This position reports directly to the Human Resources Director.  Specific days/hours needed may vary from 15-20 hours a week, schedule is flexible.

Responsibilities:

File Clerk:

  • Maintain and Organize Employee Files
  • Must protect confidentiality and integrity of all employee records
  • Prepare, copy and collate new hire packets
  • Prepare, copy and collate Worker’s Compensation Packets
  • Prepare new employee files
  • Verifies I-9 documentation and maintains books current
  • Pull outdated materials and destroy or transfer to inactive storage
  • Enter Background Screen Data and Prepare Background Folders
  • Assist in file maintenance and document tracking for medical leave of absences
  • Other administrative duties as assigned

Qualification Standards:

 ·         High School diploma or GED required

·         Minimum 6 months experience working in an office environment in an administrative/clerical role. Prior             Human Resources experience a plus

·         Effective communication skills, both written and oral

·         Strong attention to detail, highly organized and a sense of urgency.

·         Basic knowledge of Microsoft Office (Word, Excel, and Outlook)

·         Possess a high degree of confidentiality and integrity

·         Ability to handle multiple projects at one time

·         Ability to work a flexible schedule – possibly working up to 40 hours occasionally

·         Ability to work well in a fast-paced professional office environment.

·         Work with minimum supervision and follow through on details


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Administration/General Management: Receptionist/Switchboard
Receptionist - Columbus Blue Jackets (Columbus, OH)

The Columbus Blue Jackets Receptionist will be responsible for providing clerical and administrative support to front office personnel and providing excellent customer service to internal & external clients by answering incoming calls, directing callers to appropriate personnel, providing information to callers, scheduling appointments and maintaining the conference room calendar(s).

Candidates must be from the Central Ohio area and must have 2 to 5 years of receptionist experience.

Essential Functions:

  • Answer questions about the organization; answer inquiries from the public concerning the arena, upcoming games, tickets and events; providing callers with address, directions and other information
  • Welcome on-site visitors, announcing visitors to appropriate personnel
  • Receive, sort and route incoming mail; Coordinate UPS/FedEx/courier service
  • Call & arrange equipment maintenance with appropriate vendor(s); Order, receive and maintain office supplies for copy room, kitchen area and other public use areas
  • Assist various departments with mass mailing efforts and other special projects
  • Performing other clerical duties as needed, such as filing, copying, scanning and collating.
  • Work with all departments within the organization and assist with any special projects
  • Provide backup administrative support to the Assistant to Hockey Operations

Job Knowledge, Skill and Abilities:

  • Attention to detail and ability to work on multiple tasks and projects simultaneously
  • Upbeat, positive, outgoing, personable and able to relate well with a diverse and global collection of people and organizations
  • Ability to take initiative, multi-task and work well in a team environment
  • Must be proficient with Microsoft Word, Excel and Outlook
  • Exceptional guest and client service capabilities
  • Self-starter with the ability to work with minimal supervision
  • Ability to handle highly sensitive & confidential information
  • Knowledge of receptionist switchboard

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have at least 2 years of receptionist/switchboard experience?


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Administration/General Management: Human Resources Generalist
Safety & Health Compliance Manager - Honda Center (Anaheim, CA)

Safety & Health Compliance Manager The Safety & Health Compliance Manager is a full-time, exempt position within the Human Resources Department of the Anaheim Ducks Hockey Club/Honda Center/The Rinks. The Safety & Health Compliance Manager is responsible for enhancing the safety and occupational health of employees from a work injury standpoint and monitoring ADA-related activities from a guest and employee standpoint. The position will be responsible for overseeing safety and ADA-related items in the various public facilities, assist with emergency procedures and in coordinating emergency evacuation drills. This position will have a complete understanding of company safety policies and procedures within the various facilities including all Rinks as well as State/Federal safety/ADA-related laws and regulations. A strong knowledge of safety theory as well as fire and life safety is required. Additional position responsibilities include loss control and prevention, conducting investigations, customer service follow up from an ADA perspective, coordinating training for employees, and liaison with parent-company Risk Management representative(s) and outside safety/OSHA personnel. Honda Center offers a competitive salary and comprehensive benefits package. EOE

Examples of Essential Duties/Responsibilities:

• Manage ADA program, compliance manual and training program

• Structures and leads safety and health activities to evaluate and control safety, health, fire, and environmental hazards

• Plans and implements safety policies and procedures in compliance with local, state, and federal Occupational Safety and Health Administration (OSHA) rules and regulations

• Serve as first point of contact in the event of employee or vendor injury incident and determine course of action

• Manage the Emergency Evacuation Plan for Honda Center

• In conjunction with Operations, Legal, Risk Management and Director, Human Resources, investigate accidents to identify root causes and to determine how such accidents might be prevented in the future

• Partner closely with Chief Risk Officer on a variety of insurance, captive and placement issues

• Develop, organize, conduct, assist, and coordinate training programs which will increase proficiency in safe practices and promote safety consciousness as well as loss prevention

• Assist in incident and injury management and reporting, supply workers’ compensation case information and communicate with third-party insurance carrier to manage existing case files

• Periodically inspect and evaluate all workplace environments, equipment, and practices, in order to ensure compliance with safety standards and government regulations (fire, ADA, life safety)

• Recommend process and product safety features that will reduce employees' exposure to work hazards (forklift, scissor lifts, etc.) and fleet safety

• Reviews ADA training plans and facilitates training regarding same. Maintain facility compliance.

• Develops department-specific training regarding safety, ADA, emergency evacuation, fire and life safety

• Coordinate CPR/AED training with appropriate staff

• Build and maintain positive working relationships with local OSHA, Fire, Police, City of Anaheim and Health Department representatives

• Chart and monitor injury patterns and trends and develop reports for management

• Coordinate and create a “return to work” program for injured employees who are either temporarily or permanently disabled. Oversee an active modified duty policy

• Assist with the coordination of bi-annual emergency evacuation drills. Recommend additional drills or training as necessary

. • Maintain safety files and records, including OSHA 300 Logs

• Coordinate with NHL safety and security representatives as needed

• Keep up-to-date on safety and ADA trends by attending, when necessary, any business industry conferences related to safety and ADA

• Partners with others in Human Resources on various other projects as needed

• Responsible for special projects and miscellaneous duties as assigned

Specific Qualifications/Abilities:

The ideal candidate will have a diverse background within the area of safety, health, ADA and compliance. They will have a solid knowledge of the many aspects of employee safety management including, but not limited to, the following:

• Bachelor’s Degree or equivalent experience

• Minimum three years of experience in the safety/health field and prefer fire and life safety

• Previous arena/rink experience preferred

• CSP License preferred

• Certified Access Specialist License desirable

• Knowledge of California safety-related (Cal-OSHA) and ADA-related laws and regulations

• Knowledge of workers’ compensation laws

• Safety risk assessment and training

• Understanding of Safety practices and procedures; OSHA compliance, IIPP, Blood Boren Pathogens, and Hazardous Material communication

• Ability to work effectively with a variety of individuals from diverse backgrounds

• Ability to work long, non-standard hours plus traveling between facilities

• Current California Driver License

• Strong skills in the Microsoft Office suite and Windows operating environment

• Proven skills and competencies in the following areas: o Collaborative Leadership o Discernment/Judgment o Professionalism o Problem Solving


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Administration/General Management: Administrative/Executive Assistant
Part Time Office Customer Service Associate - IceDen (Coral Springs, Fl)

Job Description:

The Office Customer Service Associate has contact with every customer that enters our facility.  As the first point of contact, a winning attitude and eagerness to assist customers is critical.  Key responsibilities are as follows:

  • Greeting customers both in person and on the phone and answering questions regarding our facility Daily upkeep of the front office- cleaning, organizing of files , making copies of registration forms, etc Daily upkeep of the front office- cleaning, organizing of files , making copies of registration forms, etc. 
  • Educating customers about learn to skate programs, birthday party packages, hockey leagues, curling league, and all other in-house programing                                                                                                         
  • Registering customers for group skating classes, private lessons, hockey leagues, public skating, birthday parties, and all other in-house programs                                                                                                                            
  • Daily maintenance of the front office including cleaning, organizing files, and making copies of registration forms.
  • Assisting other departments with making phone calls, sending emails to customers, making copies, and other general office work.
  • Other duties assigned by the front office manager

Job Skills and Requirements:

  • A positive and personable attitude
  • Ability to work well as part of a team towards achieving department and company goals
  • Excellent oral and written communication as well general customer service and problem solving skills
  • Strong organizational and time-management skills
  • Professional appearance and presentation
  • Detail oriented with ability to multi-task effectively and with a sense of urgency, sometimes under a high level of stress                                                                                                                                                                                                                                                                                                                                      
  • Comfortable working in a fast-paced environment
  • Must be available to work flexible hours, including early mornings, weekends and holidays.
  • High School Diploma Preferred

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Administration/General Management: Human Resources Generalist
Recruiting/HR Assistant - New Jersey Devils (Newark, NJ)

The New Jersey Devils & Prudential Center is currently seeking a Recruiting/HR Assistant.  This position oversees basic recruiting functions along with providing HR/Learning & Development administrative support to a very busy 3-person team.  The ideal Assistant must have the ability to maintain a high level of confidentiality at all times, be customer-focused, detail-oriented, able to multi-task in a fast paced, high energy environment, and anticipate needs and workflow.  Wonderful opportunity for someone looking to expand his/her HR career!

RESPONSIBILITIES:

·         Provide day to day operational assistance on Human Resources matters

·         Assist in coordinating recruiting activities including but not limited to: posting jobs, sourcing candidates, conducting phone screens, scheduling interviews and arrange candidate travel when needed

·         Prepare new hire packets and assist with onboarding activities for new hires (logistics, materials, participant list, etc.)

·         Assist with organizational learning and development needs (logistics, materials, participant list, etc.)

·         Maintain employee files for active and terminated employees

·         Coordinate year-round intern program

·         Respond to basic employee inquiries regarding company policies and procedures

·         Review monthly invoices and submit payments in a timely manner

·         Process business expense reports in a timely manner

·         Assist with special projects/ad hoc analysis as needed

QUALIFICATIONS:

·         1-2 years Human Resources administrative experience preferred

·         Bachelor’s degree in Human Resources, business, or other related field preferred

·         Strong customer service skills

·         Strong attention to detail and follow-thru, analytical and problem solving skills.

·         Excellent written and verbal communication skills; ability to present ideas clearly and concisely

·         Results-focused, team-oriented and innovative

·         Superior MS Office application skills. Advanced excel skills preferred.

·         Ability to handle confidential information with integrity and professionalism

·         Ability to multi task, manage priorities, and work in fast paced organization.

·         Capacity to work under pressure and meet deadlines; ability to identify and take charge of tasks

·         Experience in sports and entertainment preferred
 

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have at least 2 years of Human Resources experience?
2. Do you have at least 2 years of Recruiting experience


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Legal & Finance - New Jersey Devils (Newark, NJ)

The New Jersey Devils & Prudential Center is currently seeking an Administrative Assistant.  This position will support both Legal and Finance senior team members.  This position coordinates scheduling, processes reports, makes travel arrangements, maintains calendars and provides other administrative support to two very busy executives.  The Assistant must have the ability to maintain a high level of confidentiality at all times, multi-task in a fast paced, high energy environment, and anticipate needs and workflow.

RESPONSIBILITIES:

·         Manage Outlook calendars and keep Executives on time for daily meetings

·         Schedule meetings and conference calls with both internal and external attendees

·         Process business expense reports in a timely manner

·         Answer telephones

·         Coordinate and schedule travel arrangements

·         Handle highly confidential information in an appropriate and professional manner

·         Perform record meeting/note taking at various meetings

·         Act as a liaison with the Executive Office and other departments

·         Provide assistance in research/fact-finding for presentations and other initiatives

·         Provide assistance in reaching staff/other key contacts by phone and in the office

·         Ad Hoc Analysis

·         Other duties as assigned by Executives

QUALIFICATIONS:

·         Bachelor’s degree from accredited college

·         Minimum of 3 years previous work experience in an Administrative function

·         Excellent written and verbal communication skills; ability to present ideas clearly and concisely

·         Must have the proven ability to management multiple projects and meet deadlines

·         Strong computer skills (MS Office applications) required

·         Close attention to detail and follow-through in all responsibilities

·         Highest level of organizational skills is a must

·         Ability to handle confidential information and projects with professionalism and discretion

·         Capacity to work under pressure and meet deadlines; ability to identify and take charge of tasks

·         Flexibility in working extended hours including nights, weekends, and holidays as required

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have at least 3 years of experience as an administrative assistance?


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Administration/General Management: Administrative/Executive Assistant
Manager, Human Resources (Hospitality) - Vancouver Canucks (Vancouver, BC)














CANUCKS SPORTS & ENTERTAINMENT
EMPLOYMENT OPPORTUNITY
(Permanent, Full Time)


Position: Manager, Human Resources (Hospitality)
Department: Human Resources
Reports to: Director, Human Resources


Looking to work in an environment like no other?  One where our fans and guests are everything to us and it is our vision that they have an extraordinary experience every time they enter our arena – whether it is their first, second, or 100th time here.  At Canucks Sports & Entertainment, our Vision is   to be the premier sports and entertainment company in North AmericaWe strive to WIN-THRILL-CONNECT, by challenging ourselves to be the best, creating memories, and making a lasting difference.  We are currently looking for a Hospitality Team member who will play a very important part to achieve our vision.

SUMMARY:

Reporting to the Director, Human Resources, but working closely with the Vice President, Hospitality, and the Hospitality team the Manager, Human Resources (Hospitality) will be the key HR support to Hospitality management & staff.  This position will perform a wide variety of human resource generalist functions to attract, develop, and retain a satisfied, people-oriented, and high performing Hospitality workforce. 

DUTIES AND RESPONSIBILITIES:
(other duties may be assigned as required)

Recruitment,  Selection & Retention
· Oversees recruitment for the full-time and part-time workforce of the Hospitality Division at Canucks Sports & Entertainment.
· Proactively explores and recommends new and innovative candidate attraction ideas and opportunities to attract high caliber staff, including the use of social media and other current attraction strategies
· Ensures the completion of necessary hiring processes (e.g. job descriptions, employment offers, reference checks, set-up documentation, training etc.)
· Works closely with members of the HR department on smooth and efficient onboarding and orientation processes for Hospitality staff hires.
· Works with Hospitality management and collaborates with other HR staff to organize and coordinate an effective culinary internship program for the Hospitality division.  This includes liaising with and proactively reaching out to culinary schools to recruit & interview potential interns, and maintaining a system to measure success of internships
· Develops and implements retention strategies that focus on a service oriented, hospitality workforce

Training, Employee Engagement, Recognition & Development
· Works event times at Rogers Arena to engage with staff and managers in order to build collaborative relationships
· Suggests and develops innovative and progressive ideas to support overall employee satisfaction goals
· Takes proactive steps to recognize staff when they are positively demonstrating our Playbook values and team standards
· Collaborates with the Hospitality and HR departments in the coordination of staff events
· Coordinates, and where applicable facilitates, in-house training programs
· Works with the VP, Hospitality and Director, HR in the ongoing development of training & development plans and initiatives

Employee & Labour Relations
· In collaboration with the Director, Human Resources and fellow Manager, Human Resources, administers the collective agreement, labour statutes and company policies, and provides advice to Hospitality managers as required.
· Provides supervisors and managers with guidance on handling performance related issues that arise
· Acts as the key contact for all Hospitality staff on HR related questions or concerns
· Supports a positive labour environment by building relationships with staff, managements and the Union and taking a proactive and positive approach to issue resolution
· Conducts initial investigations of employee issues that are brought forward, and works in collaboration with other HR management to resolve
· Handles first and second step employee grievances and investigations

Leave Management
· Monitors, administers and follows-through on all long term sick leave absences of Hospitality staff and keeps records up to date
· Proactively works with employees on successful return-to-work and accommodation scenarios


EXPERIENCE AND QUALIFICATIONS:

· Experience with innovative staff recruitment and retention strategies
· Experience coordinating various orientation and training programs, and in developing training initiatives and facilitating sessions.
· Solid experience in labour relations, interpreting and administering a Collective Agreement, incident investigations and grievance handling is essential
· A positive team player with high energy and a strong client service focus
· A thoughtful and collaborative problem solver, with a problem solving approach that is practical and client-centered
· Excellent interpersonal and communication skills with an ability to interact effectively with diverse client groups
· A professional and collaborative approach to working with unions and handling labour relations issues
· Ability to demonstrate sensitivity, objectivity, confidentiality, good judgment and professionalism when handling all HR related issues
· A self-starter who puts thought, creativity, and ingenuity into work assignments
· Excellent organizational skills with the ability to handle multiple projects
· Computer-literate, with a strong working knowledge of Windows-based software applications 
· A diploma/degree in Human Resource Management along with a minimum of 5 years’ progressive generalist experience in a unionized environment
· Experience in a hospitality environment would be a strong asset
· Experience in sick leave management along with successful return to work strategies is an asset
· Must be flexible and adaptable to work evening, weekends and holidays as per the game & event calendar

 

Interested, qualified candidates are invited to submit their resume and cover letter, no later than October 31, 2014. We thank all applicants for their interest; however, only those shortlisted for interviews will be contacted.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have experience with innovative staff recruitment and retention strategies?


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