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Current available jobs in Administration/General Management:




Administration/General Management: Administrative/Executive Assistant
Executive Assistant TD Garden Boston Bruins - Business Operations (Boston, MA)
  • Performs diversified Executive Assistant functions to the Senior Vice President of Business Operations, while exercising judgment and complete confidentiality, which includes answering phones and emails, screening telephone callers, determining who should be directed to other personnel, creating, typing and proofreading routine and complex memos, agreements, documents, letters, reports, presentations and spreadsheets from dictation, rough copies, or typed drafts. 
  • Provides basic administrative support to the Senior Vice President of Business Operations, which includes making travel arrangements, coordinating activities and meetings, booking conference space, preparing expense reports and processing invoices for proper delivery, arranging appointments, and contacting personnel.
  • May assist the DNCB and Boston Bruins management team with administrative functions at the direction of the Senior Vice President, Business Operations to facilitate the maximization of available time for strategic thinking and executive level responsibilities.
  • Performs overall office and front desk management, greeting visitors and directing appointments to appropriate department(s).   Exchange routine information, taking messages as needed.  Provides visitors with information that requires a comprehensive knowledge of TD Garden and Boston Bruins company policies, practices and operations.  Independently responds to inquiries, verbally or in writing.  Frequent contact with company executives and with executive personnel with TD Garden, Boston Bruins and DNC Corporate.
  • Perform routine clerical duties, such as sorting, filing, distributing mail, making copies, and mailing routine letters.  Opens and reviews incoming mail.  Screens, sorts and forwards mail to appropriate area and responds to routine inquiries.  Prioritizes work to meet deadlines with minimal guidance as to established times.  Coordinates vendor appointments, maintenance, and environmental upkeep for offices.  All other duties as assigned.

Requirements:

  • Minimum of 2-5 years’ experience in administrative or office position, including experience with office administrative procedures, use and operation of standard office equipment.
  • Previous experience with variety of computer software applications in word processing, spreadsheets, database and presentation software (Word, Excel, and PowerPoint).

Knowledge and Skills:

  • Ability to communicate clearly and effectively in both verbal and written communication
  • High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
  • Excellent organizational skills
  • Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Ability to prioritize and handle multiple tasks simultaneously
  • Basic math skills including addition, subtraction, multiplication, division, fractions and percentages
  • Above average writing skills are preferred.
  • Must handle inquiries, requests and present information in a professional manner.

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Administration/General Management: Administrative/Executive Assistant
Staff Accountant - Florida Panthers Hockey Club (Sunrise, FL)

TITLE:                                  Staff Accountant

STATUS:                             Full-Time, Salaried, and Exempt

EEO:                                    Professional

The Florida Panthers Hockey Club is looking for a hard-working, proactive, an individual with a positive attitude for a Senior Staff Accountant position. Candidate must be a team player willing to help out wherever they are needed.

QUALIFICATIONS:

  • Bachelor’s Degree in Accounting from an accredited college/university required.

  • Minimum of 4 years accounting experience in industry and/or public accounting, preferably in sports/entertainment.

  • CPA Preferred.

  • Proficiency in Windows environment with expert Microsoft Excel skills, working knowledge of SOLOMON or related accounting software.

  • Organizational, analytical and problem solving skills required.

  • Strong written, verbal, communication, and interpersonal skills

  • Must be accurate and efficient with ability to meet deadlines.

  • Ability to work with all levels of management and in teams.

  • Customer focused and professional attitude.

JOB FUNCTIONS:

  • Perform accounts receivable processes including invoice preparation and recording cash receipts.

  • Balance sheet analysis.

  • Perform timely reconciliations of P&L and Balance sheet accounts.

  • Monthly profit and loss flux analysis.

  • Assist in the preparation of monthly financial statements.

  • Prepare and enter monthly closing journal entries.

  • Accounting and reporting for events.

  • Depreciation analysis and fixed asset roll forward review and audit.

  • Inter-company reconciliation.

  • Cash receipts and receivable reconciliation.

  • Monthly reconciliation of accounts payable ledger to the general ledger.

  • Monthly reconciliation of employee benefits.

  • Assist with budget preparation.

  • Payroll register reconciliation.

  • Prepare and file tax returns

  • Other duties and responsibilities as assigned.


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Administration/General Management: Receptionist/Switchboard
Command Center Staff (Part-Time) - Minnesota Wild (St. Paul, MN)

Command Center staff are responsible for providing effective communication to guests and team members within the Xcel Energy Center. Staff will receive and dispatch emergency and routine calls during events. Ensures distribution of event information to all departments during events that are related to the needs of the guests and the facility. The Command Center staff receives work direction from the Manager on Duty (MOD) and/or Guest Services Lead. This is a part-time position. 

Responsibilities/Essential Functions

  • Ability to use clear and concise communication on multiple platforms including radio usage, phones and computer.
  • Answers incoming radio/calls in a timely manner; ability to multi-task which includes taking multiple calls at a time.
    • Ability to listen and take notes to document a situation being called in.
  • Documents staff/department calls during events by typing key information in the CRM online tool.
    • Ensures proper information is documented and details are not missed.
  • Knowledgeable of general and emergency procedures to be able to answer inquiries and initiate facility processes.       
    • Ability to make quick decisions and follow department protocol
    • Ability to initiate calls for facility to ensure guest needs are sent to the appropriate personnel.
    • Ability to immediately notify the appropriate personnel/departments; for medical, safety and building emergencies.
  • Strong facility knowledge including building layout, department functions/positions, company policies and procedures
  • Responsible for tracking and follow up for all situations that arise during an event to ensure situation is resolved for the guest, facility and/or departments.
  • Follows proper procedures to seek answers/details from MOD or supervisors on the floor regarding incidents.
  • Attends the Supervisor pre-shift meeting for each event.
  • Performs other related duties as assigned.

Position Requirements

Formal Education & Certification

  • 18 years of age
  • High School Graduate/ GED
  • Command center experience a plus

Knowledge & Experience

  • Customer service experience required
  • Strong Computer skills when searching for information
  • Quick and accurate typing skills
  • Problem solving skills including identifying and resolving issues in a timely manner

Personal Attributes

  • Customer services oriented
  • Ability to remain calm and collected in a hectic environment
  • Ability to make quick decisions during emergency situations 
  • Able to work with the staff and other departments in a professional manner at all times
  • Ability to follow instructions and respond appropriately to directions from the MOD/Lead
  • Ability to remain calm and in control during stressful situations
  • Ability to work independently

Work Conditions

  • Available to work evenings, weekends and normal business days
  • Must be willing and able to work in the following conditions: busy, with frequent interruptions.
  • Ability to perform the following actions continuously: sitting, using hands dexterously, talking, hearing.
  • No guarantee of hours

Note: When you apply for this job online, you will be required to answer the following questions:

1. Please describe your availability for this part time position. (i.e. Saturday - Wednesday 3 - 11 p.m.)
2. Are you available to work game nights?


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Administration/General Management: Office Manager
Part time Front Desk/Skate Guard - Nashville Predators (Nashville, TN)

Part-time Front Desk-Skate Guards

The Nashville Predators and Ford Ice Center are seeking eager, hard-working applicants to assist with the daily operations for the return of ‘Preds Pond’ which will be located at Music City Walk of Fame Park, 121 Fourth Ave. S., in front of the Country Music Hall of Fame and Museum. This is a part time Font Desk-Skate Guard position.

Major Responsibilities/Activities:

  • Serve as first point of contact for visitors and assist with rental skates.
  • Help guests with payments for public skates.
  • Spray down rental skates once turned in.
  • Return skates to skate rack when session is over.
  • Responsible for enforcing ice skating rules and safety procedures during public session.
  • Assist with setup hockey nets for games.
  • Operate Point of Sale unit for skate rentals.
  • Balance register and fill out proper forms at beginning and end of shift.
  • Assist with hosting birthday parties at the facility.
  • Perform general closing responsibilities.
  • Clean up after guests, including removing trash around the rink.
  • Perform other duties as assigned by Ford Ice General Manager.

 

Minimum Requirements:

  • 18+ years old.
  • Ability to ice skate.
  • Must be polite, cooperative, and work well with others.
  • Must possess strong problem-solving, interpersonal, conflict resolution and communication skills.
  • Previous cash handling experience.
  • Ability to engage with and serve the public, especially children.
  • Ability to work Friday-Sunday evening hours, including holidays.
  • As a condition of employment, qualified applicant will be subject to a background investigation, including a criminal history check, previous employment verification and character references.


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Administration/General Management: Administrative/Executive Assistant
Part Time Front Desk/Skate Guard/Party Host - Ford Ice Center - Nashville Predators (Nashville, TN)

Job Title: Skate Guard/Front Desk/Party Host

Department: Front of House

Job Reports To: Office Manager

Status: Non-Exempt

Major Responsibilities/Activities:

  • Assist public with rental skates.
  • Return skates to skate rack when session is over.
  • Responsible for enforcing ice skating rules and safety procedures during public session.
  • Serve as a receptionist for the telephone system and walk-in guests.
  • Assist management in administrative duties and responsibilities.
  • Operate Point of Sale unit for skate rentals.
  • Balance register and fill out proper forms at beginning and end of shift.
  • Greet guests and assists members of party with obtaining and returning rental skates.
  • Set up party room and decorate room with tables, chairs, balloons and paper products.
  • Serve cake, soft drinks and other food to guests.
  • Clean up after guests, including removing trash and storing supplies.
  • Perform other duties as assigned by Ford Ice Office Manager.

 

Minimum Requirements:

  • 18+ years old.
  • Must be polite, cooperative, and work well with others.
  • Must possess strong problem-solving, interpersonal, conflict resolution and communication skills.
  • Previous cash handling experience.
  • Ability to engage with and serve the public, especially children.
  • Ability to work nights, weekends and holidays.
  • As a condition of employment, qualified applicant will be subject to a background investigation, including a criminal history check, previous employment verification and character references.
  • Ice skating ability preferred but not required.

Essential Physical Functions:

  • Physical activities include sitting, walking, standing, bending, squatting, climbing stairs, kneeling, twisting, lifting, grasping, balancing and handling of materials.
  • Ability to stand or walk for extended periods of time and to climb stairs.
  • Ability to work with and around water and ice and to work at or below freezing temperatures for extended periods of time.
  • Ability to speak and communicate clearly with others.
  • Ability to lift up to 30 lbs.

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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, HR and Finance (Temporary Maternity Leave Cover) - Oilers Entertainment Group (Edmonton, AB)

Oilers Entertainment Group (OEG) delivers leading sports, entertainment and other special event programming to fans and patrons in Canada and the United States. OEG owns the five-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, the AHL’s Bakersfield Condors and will operate Rogers Place, the new home of the Oilers and Oil Kings, located in ICE District, Canada’s largest mixed-used sports and entertainment development. OEG also owns and operates one of Canada’s most accomplished television, event and brand-promotion companies and has a significant stake in Hollywood production company Silver Pictures Entertainment. For additional information, visit www.rogersplace.com

Vision: “To be a global leader in Sports and Entertainment”

Mission Statement: “We deliver I Remember Moments by investing in world class talent, committing to service excellence and connecting fans to their passion.”

Reporting directly to the VP of Human Resources and the Chief Finance Officer, the Administrative Assistant, HR and Finance is responsible for administrative support and planning, in addition to a wide range of high priority, administrative tasks and projects.

Core Responsibilities and Duties:

  •        Providing administrative support in all human resources areas to the Human Resources team as assigned
  •         Completing a broad variety of tasks for the VP, HR and CFO including managing extremely active calendars and preparing confidential correspondence
  •         Providing onboarding assistance for new hires, transfers and promotions
  •         Providing support in preparing and administering performance appraisals of employees
  •         Interpreting and assisting employees regarding employment policy and procedures, leave management and benefit administration
  •         Supporting  contract administration and acting as a contact for inquiries and issues 
  •         Organizing and supervising the maintenance of department records, ensuring accuracy and confidentiality
  •         Completion of Human Resources related expenses, invoices and payments
  •         Responsible for scheduling appointments, organizing in-person meetings and e-meetings using appropriate technology
  •         Uses appropriate software programs to transmit meeting materials to all meeting attendees in accordance with agreed-upon timelines
  •         Takes and prepares minutes of required meetings and assists in monitoring the status of action items
  •         Responsible for editing reports and presentations in a timely manner with high attention to detail
  •         Provide support for VP, HR and CFO meetings and travel as required
  •         Logs, verifies, and monitors expenses and develops and maintains an efficient filing system to ensure reports, correspondence and financial documentation are maintained and readily available.
  •         Establishes and maintains organized electronic filing systems to ensure that business and operational reports, forms, and other business documentation are readily available.
  •         Handles issues expeditiously and proactively and follows through on key tasks to ensure successful completion
  •         Other tasks as assigned

Education, Experience and Skills:

  •         Post-secondary Diploma or Degree is preferred.
  •         Minimum of three (3) years of Executive Assistant, Administration or Coordinator experience preferred
  •         Experience in Human Resources and/or Finance is an asset
  •         Must be proficient in Microsoft Office, which includes Word, Excel, PowerPoint and Outlook
  •         Experience in all Human Resources functional areas will be considered as asset
  •         Demonstrates sound judgment; handles sensitive and confidential information in a timely manner.
  •         Ability to effectively and efficiently handle multiple, simultaneous and detailed tasks.
  •         Resilient and adaptable to change and able to improvise and work in a high pressure and fast paced environment
  •         Excellent organizational and time management skills.
  •         Results-oriented and focused on achieving goals and has accountability for expected results
  •         Good judgment and decision-making skills.
  •         Ability to motivate and empower others to reach organizational goals.
  •         Demonstrated ability to handle confidential information. 

Note: This position was originally posted on the Edmonton Oilers employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Edmonton Oilers employment site.

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Administration/General Management: Receptionist/Switchboard
Event Receptionist - St. Louis Blues (St. Louis, MO)

Description

The St. Louis Blues, Scottrade Center & Peabody Opera House seek an enthusiastic Event Receptionist. Event Receptionists are responsible for giving outstanding, friendly, prompt, and professional service to incoming callers and office guests. Candidates must enjoy a fast-paced environment and be able to work a flexible schedule, consisting of days, evenings, weekends and holidays as needed. This is a part-time, hourly position.

Duties will include, but are not limited to the following:

  • Welcome visitors by greeting them in person or on the telephone, answering or directing inquiries.
  • Address all inquiries in a professional and courteous manner, in person, on the telephone, or via email.
  • Keep up to date with current promotions and events at Scottrade Center and Peabody Opera House.
  • Receive and resolve guests' questions and concerns.
  • Work with other departments to ensure highest standards of guest service are met.
  • Provide day-time lunch/vacation coverage and assistance to Company Receptionist as needed.
  • Maintain high standards of housekeeping in the reception area.
  • Other duties as assigned.

 

Qualifications:

  • 1-3 years prior receptionist experience.
  • Neat, professional appearance.
  • Positive, upbeat personality.
  • Excellent interpersonal, verbal, and written communication skills.
  • Experience with multi-line phone systems preferred.
  • Ability to maintain composure under pressure.
  • Proficient in Microsoft Office, internet and email.
  • Ability to work a flexible schedule which may include day-time hours, evenings, weekends, and holidays (as needed).

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you able to work a flexible schedule which may include day-time hours, evenings, weekends, and holidays (as needed) ?
2. Are you still willing to consider this position knowing the hours vary greatly depending on the event volume of the buildings?
3. Are you still willing to consider this position knowing parking is not covered by the company?


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