Administration/General Management: Human Resources Generalist
Talent Acquisition Manager - Detroit Red Wings (Detroit, MI)
Olympia Entertainment, a Detroit-based company owned by entrepreneurs Michael and Marian Ilitch, is one of the country’s most diverse sports and entertainment companies and the largest of its kind in the Midwest. The company owns and operates Detroit’s Fox Theatre and the intimate City Theatre; books and operates Joe Louis Arena and books Comerica Park. Olympia Entertainment also handles business operations for the Detroit Red Wings.
The Little Caesars Arena— the new home of the Detroit Red Wings— is currently under construction and set to open in September, 2017. It will be the crown jewel of The District Detroit, a major development project which is transforming 50 underutilized blocks in the downtown's core into vibrant offices, restaurants, shops, housing and venues. Our goal is to connect communities and revitalize this important area between Downtown and Midtown and be a catalyst for more development in the area. The District Detroit will connect these venues into one contiguous, walkable area, where families, sports fans, entrepreneurs, job seekers, entertainment lovers and others who crave a vibrant urban setting can connect with each other and the city they love.
Other Ilitch companies include: Little Caesars Pizza, Ilitch Holdings, Inc., Blue Line Foodservice Distribution, Champion Foods, Little Caesars Pizza Kit Fundraising Program and Olympia Development, which is leading the District Detroit development project. Additionally, Michael Ilitch owns the Detroit Tigers and Marian Ilitch owns MotorCity Casino Hotel.
Olympia Entertainment is seeking a Talent Acquisition Manager. This position is responsible for managing the talent acquisition team and driving results in line with the company’s talent acquisition strategies and goals. This position manages recruiting and staffing services to attract and retain top talent for Olympia Entertainment, Olympia Development, Detroit Red Wings and Ilitch Holdings.
Define and implement recruitment processes as necessary to ensure high effectiveness and efficiency of the overall recruitment process, as well as help ensure high customer and candidate satisfaction.
Manage the full-cycle recruiting process including securing executive approvals for requisitions, posting jobs, sourcing candidates, screening, assisting in interview set-up, reference checks, salary recommendations, offer letter generation, offer extension, pre-employment background screenings, new hire notifications and assisting with onboarding.
Provide day-to-day support to the recruiting team members to ensure they can perform to expectation by providing appropriate leadership, guidance, training, tools and coaching.
Partner with hiring managers to evaluate and clarify staffing needs to establish a firm understanding of position descriptions, candidate profiles and required timeframes; stay abreast of future hiring needs.
Develop, implement and evaluate innovative, proactive and responsive sourcing strategies to attract diverse and high quality candidates in a unique environment; pursue passive candidates via cold calling methods.
Leverage social media tools to source candidates including professionals in the sports and entertainment industry.
Effectively screen and interview potential candidates for functional compliance, applicable background, relevant skills, individual goals and overall fit within the company.
Ensure both regular and timely communication with candidates and hiring managers with updated information on the interview process status.
Assist hiring managers in selection decision; initiate and drive job offer process and secure acceptance.
Establish and report against metrics monthly.
Assist hiring managers with developing and administering, recruiting programs for part-time/event staffing.
Minimum Knowledge, Skills and Abilities:
Bachelor’s degree (B.A) in Human Resources, Business Administration, Psychology, or related field.
4 + years of experience leading recruiting efforts; 2+ years’ experience leading recruiting team.
Proven track record of successful recruiting for a variety of positions.
Ability to lead people and manage the day-to-day performance of a recruiting team.
Possess the highest integrity and ethical standards.
Ability to effectively sell and represent the company to prospective colleagues and manage the relationship with candidate to facilitate feedback and maintain their interest level.
Strong background in developing and executing effective sourcing strategies.
Recruiting experience using relevant social media tools/techniques/applications.
Experience in applicant tracking (preferably with IBM BrassRing).
Proficiency with applicable software (Microsoft, PC Recruiter, Excel).
Responsive and able to work under pressure and meet tight deadlines.
Extremely perceptive and outgoing person, who is capable of professionally relating to individuals at all levels and from all backgrounds.
Exceptional interpersonal skills and able to effectively communicate and articulate with candidates.
Excellent organizational skills.
Proactive, self-starter with the ability to work independently.
Must be detail oriented and have a strong focus on accuracy.
Preferred Knowledge, skills and abilities:
Knowledge of the sports and entertainment industry.
Operations Assistant (Part-Time) - Florida Panthers Hockey Club (Sunrise, FL)
- Florida Panthers (Sunrise, FL)
JOB DESCRIPTION / REQUIREMENTS:
The Florida Panther Hockey Club is looking for a part-time Operations Assistant. This position reports directly to the Director of Arena Operations. The Operations Assistant will be responsible for providing administrative support to ensure efficient operation of the office and will assist managers and employees with a variety of tasks related to organization and communication.
Essential duties and responsibilities to include but not limited to the following.
Establish a working inventory of company assets (both physical and digital)
Enter data of company assets from the BB&T Center and Panther’s Ice Den into computer database
Coordinate with the sales and marketing departments to plan and facilitate their contractually based special events.
Coordinate with facility vendors to receive quotes and assist in facility projects.
Develop and maintain a filing system
Assist in preventive maintenance and repair scheduling of facility equipment.
Perform general administrative functions
Answer and direct phone calls.
Track all work completed for non-client departments
Other duties and responsibilities as assigned
Required Knowledge/Skills/Job Qualifications:
Knowledge of office management systems and procedures
Proficiency with general office PC applications (i.e., word processing, spreadsheets, databases)
Excellent time management skills and ability to prioritize work
Creative problem-solving and critical thinking skills
Team Oriented with healthy and positive attitude.
Ability to manage complex logistics in support of large, public events (Arena or event facility experience preferred)
Demonstrated analytical and organizational skills and attention to detail
Proven reliability, diligence and dedication
Ability to multi-task, work well under pressure and meet deadlines in a fast paced environment
Ability to work a flexible schedule including holidays, nights and weekends
Senior Executive Assistant (2 Vacancies) - Oilers Entertainment Group (Edmonton, AB)
Oilers Entertainment Group (OEG) delivers leading sports, entertainment and other special event programming to fans and patrons in Canada and the United States. OEG owns the 5-time Stanley Cup Champion Edmonton Oilers, the WHL’s 3 time Memorial Cup Winners the Edmonton Oil Kings, the AHL’s Bakersfield Condors, and will operate Rogers Place, the new home of the Oilers and Oil Kings in downtown Edmonton Ice District. OEG also owns and operates one of Canada’s most accomplished television, event, and brand-promotion companies and has added Silver Pictures Entertainment to its growing sports & entertainment business.
Oilers Entertainment Group is looking for two (2) Senior Executive Assistants to support Executive Members. Both positions will be reporting directly OEG Executives; offering administrative support and planning, in addition to a wide range of high priority, administrative tasks and projects.
Essential Duties and Responsibilities:
Completing a broad variety of tasks for the Executive, including managing extremely active calendars and preparing confidential correspondence
Responsible for scheduling appointments, organizing in-person meetings and e-meetings using appropriate technology
Uses appropriate software programs to transmit meeting materials to all meeting attendees in accordance with agreed-upon timelines
Takes and prepares minutes of required meetings and assists in monitoring the status of action items
Prepares and dispatches outgoing mail and interfaces with selected couriers to ensure packages have been delivered within established timeframes. Screens telephone calls and responds to routine and moderately complex inquiries.
Responsible for editing reports and presentations in a timely manner with high attention to detail
Supports various projects such as business process improvement initiatives, event planning, and office relocations while collaborating with staff both within the team and across the impacted business units, to achieve the desired business outcomes.
Assist with media requests, client & community inquiries and facilitate their needs with relative independence
Provide support for all senior executive meetings and travel as required
Logs, verifies, and monitors expenses and develops and maintains an efficient filing system to ensure reports, correspondence and financial documentation are maintained and readily available.
Establishes and maintains organized electronic filing systems to ensure that business and operational reports, forms, and other business documentation are readily available.
Act as back-up and assist other Executive Assistants during times of need
Research details and provide information to clients as requested and directed
Liaises with Manager, OEG Travel regarding travel arrangements i.e. flights, itineraries, hotels, etc.
Handles issues expeditiously and proactively and follows through on key tasks to ensure successful completion
Responsibly for building relationships and networks with other Sports and Entertainment Industry contacts and Suite EA’s.
Other tasks as assigned by Executive
Post-secondary Diploma or Degree is preferred.
Minimum of five (5) years of Executive Assistant experience preferred.
Must be proficient in Microsoft Office, which includes Word, Excel, PowerPoint and Outlook.
Experience and understanding of the Sports and Entertainment Business is an asset.
Resilient and adaptable to change and able to improvise and work in a high pressure and fast paced environment
Strong collaborative and problem solving skills.
Results-oriented and focused on achieving goals and has accountability for expected results
Demonstrates sound judgment; handles sensitive and confidential information in a timely manner.
Ability to effectively and efficiently handle multiple, simultaneous and detailed tasks.
Will be required to demonstrate strong editing and proofing abilities.
Available and dependable to be on-call and accessible evenings and weekends as required
Position will remain open until a suitable candidate is found.