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Current available jobs in Administration/General Management:




Administration/General Management: Office Manager
Operations Assistant (Part-Time) - Florida Panthers Hockey Club (Sunrise, FL)

- Florida Panthers (Sunrise, FL)

 JOB DESCRIPTION / REQUIREMENTS:

The Florida Panther Hockey Club is looking for a part-time Operations Assistant. This position reports directly to the Director of Arena Operations. The Operations Assistant will be responsible for providing administrative support to ensure efficient operation of the office and will assist managers and employees with a variety of tasks related to organization and communication.

Essential duties and responsibilities to include but not limited to the following.

  • Establish a working inventory of company assets (both physical and digital)

  • Enter data of company assets from the BB&T Center and Panther’s Ice Den into computer database

  • Coordinate with the sales and marketing departments to plan and facilitate their contractually based special events.

  • Coordinate with facility vendors to receive quotes and assist in facility projects.

  • Develop and maintain a filing system

  • Assist in preventive maintenance and repair scheduling of facility equipment.

  • Perform general administrative functions

  • Answer and direct phone calls.

  • Track all work completed for non-client departments

  • Other duties and responsibilities as assigned

Required Knowledge/Skills/Job Qualifications:

  • Knowledge of office management systems and procedures

  • Proficiency with general office PC applications (i.e., word processing, spreadsheets, databases)

  • Excellent time management skills and ability to prioritize work

  • Creative problem-solving and critical thinking skills

  • Team Oriented with healthy and positive attitude.

  • Ability to manage complex logistics in support of large, public events (Arena or event facility experience preferred)

  • Demonstrated analytical and organizational skills and attention to detail

  • Proven reliability, diligence and dedication

  • Ability to multi-task, work well under pressure and meet deadlines in a fast paced environment

  • Ability to work a flexible schedule including holidays, nights and weekends

  • Ability to lift up to 50 pounds


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Administration/General Management: Administrative/Executive Assistant
Part Time Front Desk/Skate Guard - Ford Ice Center - Nashville Predators (Nashville, TN)

Job Title: Skate Guard/Front Desk

Department: Front of House

Job Reports To: Office Manager

Status: Non-Exempt

Major Responsibilities/Activities:

  •  Assist public with rental skates.
  • Return skates to skate rack when session is over.
  • Responsible for enforcing ice skating rules and safety procedures during public session.
  • Serve as a receptionist for the telephone system and walk-in guests.
  • Assist management in administrative duties and responsibilities.
  • Operate Point of Sale unit for skate rentals.
  • Balance register and fill out proper forms at beginning and end of shift.
  • Cross train with other departments to assist as needed.
  • Perform other duties as assigned by Ford Ice Office Manager.
  • MUST BE AVAILABLE TO WORK NIGHTS AND WEEKENDS

Minimum Requirements:

  • 18+ years old.
  • Ability to ice skate.
  • Must be available to work nights and weekends.
  • Must be polite, cooperative, and work well with others.
  • Must possess strong problem-solving, interpersonal, conflict resolution and communication skills.
  • Previous cash handling experience.
  • Ability to engage with and serve the public, especially children.
  • Ability to work Friday-Sunday evening hours, including holidays.
  • As a condition of employment, qualified applicant will be subject to a background investigation, including a criminal history check, previous employment verification and character references.

Essential Physical Functions:

  • Physical activities include sitting, walking, standing, bending, squatting, climbing stairs, kneeling, twisting, lifting, grasping, balancing and handling of materials.
  • Ability to stand or walk for extended periods of time and to climb stairs.
  • Ability to work with and around water and ice and to work at or below freezing temperatures for extended periods of time.
  • Ability to speak and communicate clearly with others.
  • Ability to lift up to 30 lbs.

Note:  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments


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Administration/General Management: Receptionist/Switchboard
Receptionist/Office Assistant - Nashville Predators (Nashville, TN)

Job Title: Receptionist / Office Assistant

Department: Business Operations (Administration)

Job Reports To: Senior Director, Human Resources

Status: Non - Exempt

Major Responsibilities/Activities:

  • Cover main Bridgestone Arena switchboard and answer and direct all incoming phone calls, inquiries and voicemail

  • Answer and direct all incoming  phone calls and inquires made through the Predators 2300 line

  • Greet, announce and direct all visitors at the administrative office entrance

  • Maintain mail machine and report, keeping funds stocked for all accounts

  • Post all Predators and Bridgestone Arena outgoing mail twice daily

  • Sort incoming Predators and Bridgestone Arena mail and update mailboxes as needed

  • Order and stock all office supplies for the administrative offices

  • Maintain UPS records, code Fed-ex bills, and track packages

  • Maintain positive relationship with UPS, FedEx, US Postal Service, and other vendors

  • Ensure that employee break room is stocked with necessary kitchen supplies at all times

  • Train and supervise HR/Admin intern

  • Bid-out and order printer supplies

  • Work closely with appropriate vendors to maintain copiers, printers and faxes around the administrative offices and schedule service calls as needed

  • Understand and utilize PTU process for office supplies and inventory

  • Process invoices for vendors and work with accounting department to ensure timely payment

  • Manage Arena intranet and update employee information as necessary

  • Perform other duties as assigned by management

     

    Minimum Requirements:

  • 18+ years old

  • Previous experience working as a receptionist in a multi-telephone line environment desirable

  • College degree preferred

  • Strong customer service skills and positive, professional demeanor

  • Excellent communication, interpersonal, organizational and multi-tasking skills required

  • Proficiency in Microsoft Office suite required, with ability to learn other computer programs

     

    Physical Requirements and Work Conditions:

  • Physical activities include sitting , walking and standing for prolonged periods of time, as well as bending, squatting, climbing stairs, kneeling, twisting, lifting, grasping, balancing and handling of materials.

  • Ability to speak and communicate clearly with others.

  • Must be willing to work in cold temperatures

  • Lifting requirements – must be able to lift a minimum of 20 lbs.

Note:  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments.


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Administration/General Management: Human Resources Generalist
Temporary Human Resources Administrator - St. Louis Blues (St. Louis, MO)

Overview:

The St. Louis Blues, Scottrade Center, and Peabody Opera House have an opening for a Temporary Human Resource Administrator.  The position is expected to last from November 2016-March 2017.

 

Responsibilities:

Administrative Support

·        Provide clerical and administrative support to human resources

·        Organize and maintain personal files including I-9s, benefits, and worker’s compensation files

·        Maintain administrative forms and manuals

·        Create building credentials for employees and media as needed.

·        Respond to unemployment claims and employment verification requests

Benefit Administration

·        Process employee enrollments, terminations, and COBRA

·        Process vendor reports and invoices

·        Administer paid time off policies

·        Assist with open enrollment meetings

Recruiting

·        Post job openings on recruiting websites and with local universities

·        Assist with the recruiting of part-time event based employees and interns

Communication

·        Draft internal communications for emails and Company portal

HRIS

·        Process all employee transactions in the HR database (Paycor)

·        Create and run requested reports

Qualifications:

·        Bachelor’s degree in business, human resources, or related field

·        2 - 3 years of Human Resource experience

·        Advanced PC skills with experience using Word, Excel, PowerPoint, Outlook, internet, applicant tracking software,  and human resource database software experience required (preferably Paycor)

·        Track and manage applicants through hiring process

·        Outstanding organizational skills with strong attention to detail and follow-through

·        Excellent interpersonal, verbal, and written communication skills

·        Self-starter with a proven ability to take initiative on time sensitive projects

·        Team-oriented attitude

·        Ability to prioritize and handle multiple tasks simultaneously

·        Ability to use good judgment in confidential situations

·        High degree of professionalism

·        Experience in live entertainment setting preferred

·       Occasional ability be available to work nights and weekends

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have 2-3 years of Human Resources experience?
2. Do you have experience in benefits?
3. Do you have experience in recruiting?


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Administration/General Management: Administrative/Executive Assistant
Human Resources Assistant - PART TIME - TD Garden (Boston, MA)

Your Role: Are you interested in Human Resources? This is a great opportunity to get your foot in the door and gain some basic experience in HR from the ground up! We are looking for a detail oriented, organized, self driven individual to assist on a part time basis with administrative duties in the Human Resources offices at the TD Garden. A qualified candidate will have 1-3 years administrative experience and comfortable with managing their time to get tasks done efficiently with a high attention to detail and confidentiality.

Job Summary: Responsibilities include, but are not limited to, general administrative support including filing, data entry, special projects, making copies, organizing binders, bulletin boards etc. 

This position requires standing or sitting for up to 4 hours at a time, and also the ability to lift up to 30 pounds with or without accommodation. 

This position will range from 20-30 hours a week, and is an hourly role. Schedule is flexible but must be daytime hours. The ideal candidate will have a passion for HR, a friendly demeanor and a outgoing attitude!
 


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