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Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Administrative Assistant - CBJ Arena Management/ Nationwide Arena (Columbus, OH)

Summary

Provide administrative and project support for management staff such as maintaining calendars and appointments, event relations, coordinating meetings, files, reports, orientations, professional development, staff enrichment, and other functions.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Performs administrative support duties such as sorting/distributing mail, providing correspondence.

Maintains files, records, calendars and schedules appointments.

Performs project work and tracks and analyzes work done and usage, response time, cost reporting, analyzes and assigns work as needed.

Assists in budget recording, analysis, and prepares reports.

Provides event support and fulfills various event relation and improvement initiatives.

Performs quality control work and building inspections.

Prepares presentations and drafts presentation materials.

Manages staff enrichment and professional development programs and assists in idea generation.

Assists in payroll reporting, orientation, and training of staff.

Assists in scheduling of staff, tasks, needs for meetings and small events.

Prepares agendas, meetings minutes, and related materials.

Prepares rooms for special events and works with Event Coordinator as needed.

Orders related supplies and maintains and assists in inventory control.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals, including nights, weekends and holidays; completes tasks on time or notifies appropriate person with an alternate plan.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree from four-year college or university; or one to three years related experience and/or training; or equivalent combination of education and experience.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office software, Adobe Photoshop and Illustrator, and preferred experience with desktop publishing products, inventory control and CAD.

Certificates, Licenses, Registrations

Current driver's license.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 

 Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you a US Citizen, Permanent resident of the US or otherwise authorized to work in the United States?
2. Do you have experience with desktop publishing products, inventory control, and CAD?


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Administration/General Management: Administrative/Executive Assistant
Hockey Programs Coordinator - Dallas Stars (McKinney, TX)

JOB SUMMARY:  This position will be responsible for assisting in the management and execution of daily hockey operations for the Dr Pepper StarCenter facilities.  This position will be a hybrid of on-ice responsibilities, and administrative responsibilities as they relate to the Hockey Programs of the Dr Pepper StarCenter ice-rinks.  The Hockey Programs Coordinator is required to work closely with Facility General Managers and Hockey Program Managers, and must establish and maintain open lines of communication with the aforementioned individuals.

ROOKIES PROGRAMS RESPONSIBILITIES

  • Ensure that program protocol is being followed equally at each DPSC Facility

  • Assist at DPSC rinks for kick off day or conversion day as needed (on or off the ice)

    HOCKEY ACADEMY RESPONSIBILITIES

  • Manage communication to existing customers if program content does change

  • Manage Hockey Academy portion of DPSC Website, ensuring that the latest information and schedules are always updated through DPSC Marketing Coordinator

    DALLAS STARS METRO HOCKEY LEAGUE (DSMHL) RESPONSIBILITIES

  • Build Leagues into MaxGalaxy for all seasons

  • Assist in processing registrations and collecting payments by applicable due dates

  • Assist in the creation and distribution of game schedules, ensuring that teams are leveled properly, teams have the appropriate number of home and away games, and the schedules are distributed to teams well in advance of the season start date.

  • Manage Hockey portion of DPSC website, ensuring that the latest information and schedules are always updated

  • Review and maintain all USA Hockey CEP Credentials for DSMHL coaches at the DPSC Facility

  • Assist the DSMHL Coordinator with responsibilities including but not limited to:

    • DSMHL Rules

    • DSMHL Plus Program

    • Hockey Shift

    • Rink of Dreams

    • Non-StarCenter Rinks

    • Student Coaching

    • Positive Coaching Alliance

    • Parent Information & Education

    • DSMHL Trophies and Awards

  • Verify Past Game Results in Hockey Shift

  • Verify Upcoming Game Schedules in Hockey Shift, MaxGalaxy, and confirm Scorekeepers & Referees for Coordinator’s home rink(s)

    SENIOR STARS HOCKEY LEAGUE (SSHL) RESPONSIBLITIES

  • Build Leagues into MaxGalaxy for all seasons

  • Assist in processing registrations and collecting payments by applicable due dates

  • Manage Hockey portion of DPSC website, ensuring that the latest information and schedules are always updated

  • Assist the SSHL Committee with responsibilities including:

    • SSHL Awards

    • Hockey Shift

    • SSHL Trophies and Awards

  • Verify Past Game Results in Hockey Shift

  • Verify Upcoming Game Schedules in Hockey Shift, MaxGalaxy, and confirm Scorekeepers & Referees for Coordinator’s home rink(s)

    OPEN HOCKEY SESSIONS & DROP-INS

  • Create and maintain a customer contact list for communication purposes in order to promote all Open Hockey sessions and drop-ins

  • Maintain and review the DPSC Hockey Pro List by verifying insurance and making the list available to the Front Desk staff for DPSC rinks

  • Ensure that close-proximity rinks are not offering the same Event Types at the same time, instead of offering variety of programming

    QUALITY CONTROL RESPONSIBLITIES

  • Ensure that on-ice program descriptions are being followed for Hockey Academy

  • Ensure that “promised” programming is being followed for DSMHL Plus Program

     

    OTHER RESPONSIBILITIES

  • Be available to help with camps, clinics, practices, Academy, Leagues etc…as directed by Director of Hockey

  • Assist Hockey Program Managers with DSMHL and SSHL functions, administrative and operationally based

  • Assist Tournament Director with Tournament functions, administrative and operationally based

  • Other duties as assigned by VP of StarCenters

  • Other duties as assigned by Assistant Vice President of Programming

  • If Hockey Programs Coordinator is interested in participating in any outside hockey-related activities, they must be approved by Corporate Management.

REQUIRED EDUCATION AND EXPERIENCE:

  • Bachelor’s degree is required

  • One to three years of experience.

  • Ability to multi-task, handle multiple projects simultaneously, and work under tight deadlines a must.

  • Ability to effectively communicate with other departments and vendors.

  • Excellent knowledge of (job specific programs)

  • A high level of understanding of Adult Hockey and Youth Hockey programming

Physical Demands and Working Environment

While performing the duties of this job, the employee will be required to stand, walk, sit, use hands and fingers, handle large objects, tools, carts and drive machinery. Reach, balance, stoop, kneel, crouch, climb, talk, and hear for up to 8-14 hours a day. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be required to work both indoors and outdoors as required by the function, and may be also exposed to adverse conditions including inclement weather, noise, fumes etc.

* This job description does not contain a comprehensive listing of activities, duties, or responsibilities. Other tasks and duties may be assigned as needed.

To apply for this job, follow this link: https://dse.clearcompany.com/careers/jobs/2ca41d44-d464-e6f0-238d-41facf748b67/apply?source=392375-CS-17315

DSE Hockey Centers, L.P. is an equal opportunity employer.


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