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Administration/General Management: Administrative/Executive Assistant
Executive Assistant - Anaheim Ducks Hockey Club (Anaheim, CA)

: To provide day-to-day administrative support for the Executive Vice President and General Manager by providing excellent support and services.  Responsibilities include meeting planning/facilitating, calendar maintenance, travel arrangements, team communication, special project work, general office administration, some financial reporting and account recordkeeping.




Examples of Essential Duties/Responsibilities:

·         Assure discreet handling of all hockey operations business.

·         Must be willing to work long hours including weekends, holidays and nights.

·         Ability to be flexible in work hours and respond to last-minute or off-hours requests.

·         Schedule all meetings and appointments for Executive Vice President and General Manager.  Prepare and distribute all meeting materials including agendas, meeting notes, and presentation materials.

·         Organize and manage the day-to-day activities of Executive Vice President and General Manager to ensure efficient and effective office operations; maintain his calendars.

·         Make all air, ground and hotel travel arrangements for Executive Vice President and General Manager; prepare and submit reports and maintain all necessary records.

·         Receive and transcribe various written communication from Executive Vice President and General Manager with accuracy and timeliness.  Audit incoming documentation and flags action items.  Collect and organize data for projects.  Act as liaison with other departments and external agencies to obtain necessary information.

·         Process all expenses for Executive Vice President and General Manager.

·         Manage all new hire paperwork for staff and players.

·         Distribute paychecks to management, coaches, staff and players.

·         Act as a point of contact for the players’ wives (overseeing wives’ room and any issues that arise, birth announcements, etc.)

·         Order food and beverage for both players and management wives’ room.

·         Distribute department game tickets as directed by Executive Vice President and General Manager.

·         Manage and distribute staff season tickets based on based on contractual obligations.

·         Plan special event dinners and the department holiday party.

·         Receive, sort and deliver incoming mail and route all outgoing mail including player mail.

·         Maintain necessary office supplies and equipment.

·         Work with IT/finance to order laptops, cell phones and credit cards for new staff.

·         Initiate and answer incoming telephone calls and direct as appropriate.

·         Maintain accurate filing systems of player contracts, personnel files, etc.

·         Professionally greets clients and other visitors.

·         Provide support when needed to other members of the Hockey Operations department.

·         Potential to travel during playoffs, NHL Entry Draft and special events.



Specific Qualifications/Abilities: The requirements listed below are representative of the knowledge, skill, and/or ability required.

·        High school diploma or equvalent.

         3-5 years' experience working as an executive assistant for a high profile employer

·        Proficient in MS Word, Excel, PowerPoint, Group Wise and Outlook.

·        Interpersonal and teamwork skills.  Being able to work in a fast paced, high-stress environment is a must.

·        Proactive approach to completing tasks and projects.

·        Time management and problem solving skills.

·        Excellent organizational and follow up skills.

·        Ability to work well with all levels of management, staff, outside clients and vendors.

·        Flexibility to work non-traditional hours, including weekends, holidays, and nights.



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Apply for Future Notification Only: Future Notification
Future Notification Only - NHL and its Member Clubs (Various Locations, NA)

Note: When you apply for this job online, you will be required to answer the following questions:

1. List any NHL cities in which you want to work -i.e. Philadelphia, NY Islanders, NY Rangers, Boston, New Jersey, Washington, Detroit, St. Louis, Atlanta, Anaheim, Chicago, Dallas, Minnesota, Denver, Los Angeles, Phoenix, San Jose, Tampa, Toronto, Ottawa, Calgary, Edmonton, Vancouver, Nashville, Pittsburgh, Florida, Montreal, Carolina, Buffalo, Columbus

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